I could do Monday before 2, Tuesday afternoon or anytime the rest of the week. What works best for you?

Lorie Gage Richards, PhD, OTR/L, FAHA
Editor-in-Chief, The American Journal of Occupational Therapy

Chair and Associate Professor
Department of Occupational and Recreational Therapies
University of Utah
520 Wakara Way
Salt Lake City, UT 84107
801-585-1069
Fax: 801-585-1001

​

-----Original Message-----
From: ot-pd@aotalists.org [mailto:ot-pd@aotalists.org]
Sent: Thursday, June 08, 2017 7:29 PM
To: ot-pd@aotalists.org
Subject: [OT-PD List - AOTA] - Re: Daily digest for ot-pd@aotalists.org

Hello Dorothy et al,

Like Jaime’s program, I have 3 faculty members in my Fieldwork team, given our program size. One of them is also designated Director of Clinical Education (DCE). Her primary role is FW I placement and the development of innovative FW level IIs (including international ones). I have 2 Associate AFWCs and they are in charge of our Level IIs. The DCE and one of the AAFWCs teach 1 course per semester, the second AAFWCE teaches 2 courses per semester.  We have one admin assistant in charge of managing contracts; this post is shared with PT since we find that we have many overlapping sites. I am hoping to hire a .5 FTE to manage our e-Value platform.

Sal

Salvador Bondoc, OTD, OTR/L, BCPR, CHT, FAOTA Chair and Professor of Occupational Therapy Quinnipiac University
275 Mt. Carmel Ave. MNH-362
Hamden, CT.06518
Phone: 203-582-3727
E-mail:  Salvador.Bondoc@quinnipiac.edu<mailto:Salvador.Bondoc@quinnipiac.edu>

CONFIDENTIALITY NOTICE: This email message, including any attachments, is solely for use by the intended recipient(s) and may contain information that is confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure, distribution or forwarding of this message or its attachments is strictly prohibited. If you are not the intended recipient, please contact the sender via reply email and destroy the original and all copies of this message and its attachments.

From: AOTA Discussion Lists <nobody@simplelists.com>
Reply-To: "ot-pd@aotalists.org" <ot-pd@aotalists.org>
Date: Friday, June 9, 2017 at 8:07 AM
To: "ot-pd@aotalists.org" <ot-pd@aotalists.org>
Subject: Daily digest for ot-pd@aotalists.org

(Previous discussion continued)

Re: [OT-PD List - AOTA] - Academic Fieldwork Staffing Models  - AOTA ot-pd List (07 Jun 2017 19:36 EDT)

Re: [OT-PD List - AOTA] - Academic Fieldwork Staffing Models - AOTA ot-pd List (07 Jun 2017 20:45 EDT)

Re: [OT-PD List - AOTA] - Academic Fieldwork Staffing Models - AOTA ot-pd List (07 Jun 2017 21:52 EDT)

Re: [OT-PD List - AOTA] - Academic Fieldwork Staffing Models - AOTA ot-pd List (08 Jun 2017 01:01 EDT)

RE: Academic Fieldwork Staffing Models  - AOTA ot-pd List (08 Jun 2017 12:41 EDT)

________________________________
Re: [OT-PD List - AOTA] - Academic Fieldwork Staffing Models by AOTA ot-pd List<mailto:ot-pd@aotalists.org> (07 Jun 2017 19:36 EDT) Reply to list<mailto:ot-pd@aotalists.org?Subject=Re:%20[OT-PD%20List%20-%20AOTA]%20-%20Academic%20Fieldwork%20Staffing%20Models&References=%3cBN6PR02MB2612D40A39F6556385AF9DD0A9C80@BN6PR02MB2612.namprd02.prod.outlook.com%3e%3ceea55ea09f9143aaa8dee08cd221ba5c@nau.edu%3e>
Excellent administrative support to handle on going management and communication.  Major time sweeper for faculty.  Can be lower cost than a faculty too.
Patricia Crist, PhD, OTR/L, FAOTA
Chair and Professor
Occupational Therapy
Northern Arizona University
    Phoenix Biomedical Campus
    435 5th Street
    Corner of Van Buren & 7th Street
    Downtown Phoenix
On Jun 7, 2017 2:15 PM, AOTA ot-pd List <ot-pd@aotalists.org> wrote:

Colleagues,

We are interested in looking at different staffing model for academic fieldwork that would reduce faculty time and that  might allow the AFWC to be more involved in teaching. For example, some programs  employ two individuals in this  role. Our goal is to expand teaching roles of AFWC without overload. Do you have any innovative practices that you could share and how it works in your program?
Thanks in advance!
Dorothy P. Bethea, Chair
Winston-Salem State University
Department of Occupational Therapy
430 FL Atkins Building
W-S, NC 27110
Phone: 336 750-3172
Fax: 336 750-3173
________________________________
Re: [OT-PD List - AOTA] - Academic Fieldwork Staffing Models by AOTA ot-pd List<mailto:ot-pd@aotalists.org> (07 Jun 2017 20:45 EDT) Reply to list<mailto:ot-pd@aotalists.org?Subject=Re:%20[OT-PD%20List%20-%20AOTA]%20-%20Academic%20Fieldwork%20StaffingModels&References=%3cBN6PR02MB2612D40A39F6556385AF9DD0A9C80@BN6PR02MB2612.namprd02.prod.outlook.com%3e%3c2a19a802e9444ebfbe16638a8b2dc65f@USD-EXMBX01.usd.local%3e>
Hi Dorothy,
Our AFWC manages all Level II FW, teaches one 3 credit CBL course, mentors one research group of 4 who collaborate on one of her research projects, and supervises 3-4 capstone students in an area of their choosing but related to her practice or research interest. She collaborates with the Health Affairs staff member who processes all contracts. There is another staff member and work study that assist her with other aspects of FW.  The AFWC has 20% scholarship workload.
The Level I FW Coordinator manages all Level I FW and is assigned 6 cr of teaching workload for that position. She has 30% scholarship workload, 60% teaching (which includes the 6 credits of Level I workload and 12 cr of other teaching) and 10% service. This is the typical faculty workload.
The Capstone Director receives 10% workload for this workload effort. She introduces/orients the capstone series of courses to the students in a session with all faculty, and assures that we have contracts for all capstone placements. All faculty supervise students in doctoral capstone (3-5 each depending on other load) in their areas of interest and assist the student in arranging the placement whether that be advanced practice, advocacy, leadership/management, etc. The capstone series is approximately 4-6 credits of workload for each faculty member.
Faculty, other than the AFWC, have 30% scholarship workload so we assume that some of the effort in research and capstone aligns with their activities in scholarship.
We have a staff member in Health Affairs whose job is to process all contracts for the School of Medicine and Scool of Health Sciences.
I hope this is helpful. Please let me know if you need anything more specific.
Barb
Sent from my Verizon, Samsung Galaxy smartphone
-------- Original message --------
From: AOTA ot-pd List <ot-pd@aotalists.org>
Date: 6/7/17 4:16 PM (GMT-06:00)
To: ot-pd@aotalists.org
Subject: [OT-PD List - AOTA] -  Academic Fieldwork Staffing Models

Colleagues,

We are interested in looking at different staffing model for academic fieldwork that would reduce faculty time and that  might allow the AFWC to be more involved in teaching. For example, some programs  employ two individuals in this  role. Our goal is to expand teaching roles of AFWC without overload. Do you have any innovative practices that you could share and how it works in your program?
Thanks in advance!
Dorothy P. Bethea, Chair
Winston-Salem State University
Department of Occupational Therapy
430 FL Atkins Building
W-S, NC 27110
Phone: 336 750-3172
Fax: 336 750-3173
________________________________
Re: [OT-PD List - AOTA] - Academic Fieldwork Staffing Models by AOTA ot-pd List<mailto:ot-pd@aotalists.org> (07 Jun 2017 21:52 EDT) Reply to list<mailto:ot-pd@aotalists.org?Subject=Re:%20[OT-PD%20List%20-%20AOTA]%20-%20Academic%20Fieldwork%20StaffingModels&References=%3cBN6PR02MB2612D40A39F6556385AF9DD0A9C80@BN6PR02MB2612.namprd02.prod.outlook.com%3e,%3c2a19a802e9444ebfbe16638a8b2dc65f@USD-EXMBX01.usd.local%3e%3cCY1PR0101MB1514150E9B130E0BF128CA44A3C90@CY1PR0101MB1514.prod.exchangelabs.com%3e>

This is a great thread!! Thanks Dorothy for getting it started.  If anyone knows of any systematic comparisons of workloads that have been done for AFWC across program -  I would love to have that info.

Our approach is similar to that described by Barb (Barb who and what school? - is that you, Barb Hooper?)

At Duquesne our AFWC is titled Director of Clinical and Community Education because she oversees all these types of learning experiences from Community Engaged Learning (CEL), Level I and II FW to the OTD DEC (capstone).

She takes primarily responsibility for Level II FW has 2 other team members one who is responsible for FW I and one who is responsible for DEC.  We have 4-5 courses with significant community engaged learning components, 3 Level I FW placements and 2 Level II and of course, 1 DEC.  A typical class size is between 32-36 students.

Every member of this team holds a non-tenure track position and scholarship expectations are about 1/2 what Barb reports, so around 15%. All members of this team teach, a lot. The Director has the most release time and she teaches at least 1 course a semester and supervises 1-3 students in projects.

We are a freshman entry program so when these faculty are assigned as lead professor the courses are typically in the early years of our program.  All of them have teaching assistant or la assistant responsibilities in intervention courses and course with labs.

Our Dean's office manages contracts for all Level I and Level II FW and we manage CEL and DEC contracts at the department level.  We have an administrative aide specifically assigned to the Director of Clinical and Community Education.

As I read these posts I suspect some of us are saying "wow they have a lot of resources" or "wow how do they do that with so few resources?".  Accreditation standards say we must ensure these personnel have adequate release time to effectively complete their job - there is a fuzzy relativity to what constitutes "adequate", eh?

I do hope others chime in on this conversation. I'd like to know how others live these responsibilities. Peace.

Jaime

Jaime Muñoz, PhD, OTR/L, FAOTA

Department Chair and Associate Professor

Duquesne University

Department of Occupational Therapy

600 Forbes Avenue, Room 211

Pittsburgh, PA  15282

412-396-5950

Practice Scholars: Serve, Do, Question, Lead

From: ot-pd@aotalists.org <ot-pd@aotalists.org> on behalf of AOTA ot-pd List <ot-pd@aotalists.org>
Sent: Wednesday, June 7, 2017 8:45 PM
To: ot-pd@aotalists.org
Subject: Re: [OT-PD List - AOTA] - Academic Fieldwork Staffing Models

Hi Dorothy,
Our AFWC manages all Level II FW, teaches one 3 credit CBL course, mentors one research group of 4 who collaborate on one of her research projects, and supervises 3-4 capstone students in an area of their choosing but related to her practice or research interest. She collaborates with the Health Affairs staff member who processes all contracts. There is another staff member and work study that assist her with other aspects of FW.  The AFWC has 20% scholarship workload.
The Level I FW Coordinator manages all Level I FW and is assigned 6 cr of teaching workload for that position. She has 30% scholarship workload, 60% teaching (which includes the 6 credits of Level I workload and 12 cr of other teaching) and 10% service. This is the typical faculty workload.
The Capstone Director receives 10% workload for this workload effort. She introduces/orients the capstone series of courses to the students in a session with all faculty, and assures that we have contracts for all capstone placements. All faculty supervise students in doctoral capstone (3-5 each depending on other load) in their areas of interest and assist the student in arranging the placement whether that be advanced practice, advocacy, leadership/management, etc. The capstone series is approximately 4-6 credits of workload for each faculty member.
Faculty, other than the AFWC, have 30% scholarship workload so we assume that some of the effort in research and capstone aligns with their activities in scholarship.
We have a staff member in Health Affairs whose job is to process all contracts for the School of Medicine and Scool of Health Sciences.
I hope this is helpful. Please let me know if you need anything more specific.
Barb
Sent from my Verizon, Samsung Galaxy smartphone
-------- Original message --------
From: AOTA ot-pd List <ot-pd@aotalists.org>
Date: 6/7/17 4:16 PM (GMT-06:00)
To: ot-pd@aotalists.org
Subject: [OT-PD List - AOTA] -  Academic Fieldwork Staffing Models

Colleagues,

We are interested in looking at different staffing model for academic fieldwork that would reduce faculty time and that  might allow the AFWC to be more involved in teaching. For example, some programs  employ two individuals in this  role. Our goal is to expand teaching roles of AFWC without overload. Do you have any innovative practices that you could share and how it works in your program?
Thanks in advance!
Dorothy P. Bethea, Chair
Winston-Salem State University
Department of Occupational Therapy
430 FL Atkins Building
W-S, NC 27110
Phone: 336 750-3172
Fax: 336 750-3173
________________________________
Re: [OT-PD List - AOTA] - Academic Fieldwork Staffing Models by AOTA ot-pd List<mailto:ot-pd@aotalists.org> (08 Jun 2017 01:01 EDT) Reply to list<mailto:ot-pd@aotalists.org?Subject=Re:%20[OT-PD%20List%20-%20AOTA]%20-%20Academic%20Fieldwork%20StaffingModels&References=%3cBN6PR02MB2612D40A39F6556385AF9DD0A9C80@BN6PR02MB2612.namprd02.prod.outlook.com%3e,%3c2a19a802e9444ebfbe16638a8b2dc65f@USD-EXMBX01.usd.local%3e%3cb088029996284c10b0fffeaaf16ea6d5@USD-EXMBX01.usd.local%3e>
Sorry that I responded from my phone earlier and didn't include a signature line.
Barb Brockevelt, PhD, OTR/L, FAOTA
Chair and Professor
Department of Occupational Therapy
University of South Dakota
414 East Clark St.
Vermillion, SD 57069
605-658-6358
-------- Original message --------
From: "Brockevelt, Barbara" <Barb.Brockevelt@usd.edu>
Date: 6/7/17 7:45 PM (GMT-06:00)
To: ot-pd@aotalists.org
Subject: Re: [OT-PD List - AOTA] -  Academic Fieldwork Staffing Models Hi Dorothy, Our AFWC manages all Level II FW, teaches one 3 credit CBL course, mentors one research group of 4 who collaborate on one of her research projects, and supervises 3-4 capstone students in an area of their choosing but related to her practice or research interest. She collaborates with the Health Affairs staff member who processes all contracts. There is another staff member and work study that assist her with other aspects of FW.  The AFWC has 20% scholarship workload.
The Level I FW Coordinator manages all Level I FW and is assigned 6 cr of teaching workload for that position. She has 30% scholarship workload, 60% teaching (which includes the 6 credits of Level I workload and 12 cr of other teaching) and 10% service. This is the typical faculty workload.
The Capstone Director receives 10% workload for this workload effort. She introduces/orients the capstone series of courses to the students in a session with all faculty, and assures that we have contracts for all capstone placements. All faculty supervise students in doctoral capstone (3-5 each depending on other load) in their areas of interest and assist the student in arranging the placement whether that be advanced practice, advocacy, leadership/management, etc. The capstone series is approximately 4-6 credits of workload for each faculty member.
Faculty, other than the AFWC, have 30% scholarship workload so we assume that some of the effort in research and capstone aligns with their activities in scholarship.
We have a staff member in Health Affairs whose job is to process all contracts for the School of Medicine and Scool of Health Sciences.
I hope this is helpful. Please let me know if you need anything more specific.
Barb
Sent from my Verizon, Samsung Galaxy smartphone
-------- Original message --------
From: AOTA ot-pd List <ot-pd@aotalists.org>
Date: 6/7/17 4:16 PM (GMT-06:00)
To: ot-pd@aotalists.org
Subject: [OT-PD List - AOTA] -  Academic Fieldwork Staffing Models

Colleagues,

We are interested in looking at different staffing model for academic fieldwork that would reduce faculty time and that  might allow the AFWC to be more involved in teaching. For example, some programs  employ two individuals in this  role. Our goal is to expand teaching roles of AFWC without overload. Do you have any innovative practices that you could share and how it works in your program?
Thanks in advance!
Dorothy P. Bethea, Chair
Winston-Salem State University
Department of Occupational Therapy
430 FL Atkins Building
W-S, NC 27110
Phone: 336 750-3172
Fax: 336 750-3173
________________________________
RE: Academic Fieldwork Staffing Models by AOTA ot-pd List<mailto:ot-pd@aotalists.org> (08 Jun 2017 12:41 EDT) Reply to list<mailto:ot-pd@aotalists.org?Subject=Re:%20Academic%20Fieldwork%20StaffingModels&References=%3cBN6PR02MB2612D40A39F6556385AF9DD0A9C80@BN6PR02MB2612.namprd02.prod.outlook.com%3e%3cEEE33713F303304084DAD2442C956A13066E774E@STORE.ad.regiscollege.edu%3e>

Effective ways to address the impressive workload challenge for AFC’s include utilizing technology and utilizing centralized resources often available at schools with multiple professional degree programs.  Database systems can automate and streamline many of the repetitive administrative or communication tasks necessary for a fieldwork program.  Use of technology can require an initial outlay of money, time, and training, but will often result in a lower cost in the long run than adding additional staff.  Also, tracking of submitted paperwork, immunization and health records, HIPAA or OSHA training, etc. can possibly be completed by a centralized staff person who serves many different programs at a college, rather than be the expectations of the AFC.

These ideas, however, should not be construed as a recommendation for any program to reduce or limit fieldwork staff, as I can’t possibly imagine a justification of fewer fieldwork resources for any program.  Instead, I’m recommending leveraging technology and centralized resources to absorb the components of the AFC job that do not require a specialized occupational therapy educator.  This way, more of what is special and valuable about AFCs and their potential impact as educators, is delivered to the students and fieldwork educators, rather than spent on faxes, photocopies, filing, collating, and information management tasks.

Michael

Michael Roberts, OTD, OTR/L

Program Director & Associate Professor

OT Master’s Degree Program

Regis College

235 Wellesley St.

Weston, MA 02493

Phone: 781-768-7094

Email:  Michael.Roberts@RegisCollege.edu<mailto:Michael.Roberts@RegisCollege.edu>

“What you get by achieving your goals is not as important as what you become by achieving your goals.”  - Henry David Thoreau

From: ot-pd@aotalists.org [mailto:ot-pd@aotalists.org]
Sent: Wednesday, June 7, 2017 5:15 PM
To: ot-pd@aotalists.org
Subject: [OT-PD List - AOTA] - Academic Fieldwork Staffing Models

Colleagues,

We are interested in looking at different staffing model for academic fieldwork that would reduce faculty time and that  might allow the AFWC to be more involved in teaching. For example, some programs  employ two individuals in this  role. Our goal is to expand teaching roles of AFWC without overload. Do you have any innovative practices that you could share and how it works in your program?

Thanks in advance!

Dorothy P. Bethea, Chair

Winston-Salem State University

Department of Occupational Therapy

430 FL Atkins Building

W-S, NC 27110

Phone: 336 750-3172

Fax: 336 750-3173

________________________________